Posts Tagged ‘Conflict’

The definition of insanity

19 June 2009

Disciplining middle schoolers. Can you imagine a more thankless task? I had a recent experience of watching teachers trying to keep 6th graders in line, trying it discipline them, impose sanctions, etc. The teachers didn’t get very satisfactory results—to say the least.

I have a 6th grader myself, so I struggle with this challenge. What I noticed about other people (the teachers and students) is that they were locked in at least one recurring pattern. Each person was repeating the same behavior and getting the same reaction from the other. Here’s how the patterns might look:patterns-for-blog1

In the first pattern, the teacher would ask the student to do something or for an explanation of their behavior, and the student would ignore or dismiss the request, even become intransigent. In the second pattern, the teacher would tell the student what to do, and the student would rebel, refuse to do the task or do something the teacher didn’t want them to do.

As the saying goes, the definition of insanity is doing the same thing over and over again—and expecting a different result. When two or more people are stuck in a pattern they are both acting “insane” because they keep doing the same thing but hope for a different result.

When you’re stuck in a pattern, not getting the results you want, there’s only one thing to do: change your own behavior. You can’t control the other person’s behavior (especially a teenager’s), but you can control yours.

In other words, try something different and see what result it has. What if you “offered,” “explained,” or “thanked” them? Chances are they’d respond differently.

It’s hard to tell when we ourselves are stuck in a pattern. It’s easier for an outsider to see it, so ask for help. Try using the diagram above to reveal the pattern.

The more you can detect you’re stuck in a pattern, identify it, and act to break the pattern, you’ll be far more effective as a influencer—whether you are trying to sway the CEO, your siginificant other, or a teenager.

There’s no substitute for talking

4 June 2009

In a meeting this morning, a client described a protracted conflict with some of his board members and how they would communicate with him in multiple-page e-mails (at least one was sent at 2 am on a Sunday morning!). These e-mails included attacks and criticisms that crossed the line, at least from my client’s (and my own) perspective.

In this age of electronic communication—e-mail, text messaging, Twitter, etc.—I think that people are trying to do too much electronically—and too little face-to-face.

When it comes to clearing the air with someone, e-mail and memos simply don’t cut it. You’ve got to talk face-to-face.

It’s pretty common, though, that when the conversation gets tough, when there is conflict, people want to protect themselves. And, an easy way to do that is to send one-way messages rather than risk a two-way conversation.

Unfortunately, doing that only makes things worse, because those one-way communication tools have very limited bandwidth. You can’t see their gestures, you can hear their tone of voice or even tell if they care. You can’t show you understand, and neither can they.

To have a productive conversation and actually resolve a problem, you need a lot of bandwidth—and that only comes in a face-to-face meeting.

You’d need to do what one of my coaching clients did a few weeks back. He had a very unpleasant exchange with a colleague in the hallway. Talking with me, he took a step back, looked at the situation from a different angle, and made a plan to approach his colleague for a one-on-one chat. It went very well—even better than expected.

If you want to perpetuate a conflict, retreating to one-way communication works well. If you want to resolve the problem, there’s no getting around talking face-to-face.

How to start a difficult conversation

8 December 2008

One of the big reasons people avoid dialogue is that they don’t know how to start a conversation without starting a fight as well.

In my last post, I promised some ideas about how to deal with this problem, so here we go.

First, no matter which of the following lead-ins you try always check with the person to make sure this is a “good time to talk.” Tell them you have something important to discuss and want to do it without interruptions. (If successful, these conversations always run over 30 minutes and often over an hour.) If it’s not a good time, schedule a time later.

Start with data, not accusations or attacks. Describe the behavior, words, or actions you’ve seen that you are concerned or upset about. Starting with the data is the easiest way into a difficult conversation and reduces the chances the other person will respond defensively (and escalate the conflict).

Acknowledge the troubles. Reflect that the two of you have had trouble talking in the past. Say you’d like to do better. Invite them to join you in trying again. Set a ground rule that if it gets too hot, either of you can suggest taking a break or postponing.

Disclose your discomfort. Tell the other person how uncomfortable it is to talk with them about this issue. Ask for what will make you more comfortable. Query them about their level of comfort and what they’d want to be at ease. (This is a higher risk strategy, so do it only if you can imagine being OK in the event that the other person rejects your feelings.)

The key to a successful entry into a difficult conversation is to ease into it. Don’t blast away. Slowly ramp up the dialogue to give both of you the chance to be successful.

Whatever you do, avoid dialogue

26 November 2008

Have you noticed the lengths some people will go to in order to avoid actually talking with somebody?

I’ve experienced two situations lately where people are trying all sorts of tactics to avoid having to talk with each other.

In one situation, an employee repeatedly refused to go talk with a co-worker on a trivial matter because they have experienced conflict in the past. Her manager had to repeatedly insist that she go talk with him.

In another case, two people were able to talk about most things, except each other’s performance. They wanted to use some anonymous surveys to collect feedback from others—feedback they already had but were unwilling to share with each other.

And, of course, we have countless examples of avoidance and passive aggression (as well as pure aggression) in how e-mail is used in most offices today.

So, why is it so hard for people to actually talk? Here are just two reasons:

People are often afraid of what they or the other person might say or do. They fear violence—mostly verbal but occasionally physical. What may be even scarier is their own behavior. They fear that they will lose control of themselves, and feel guilty or ashamed later.

People also fear strong emotions. They don’t want to feel the sometimes terrible, searing pain of rage. They don’t want to come away from the encounter with days of wound-licking.

Despite these fears, when we enter the conversation and try to talk, we often come out better than we expected. In most cases our worst fears are not realized. How do you do start a tense conversation? I’ll say more in future posts.

Then, he got defensive

24 September 2008

Have you ever approached someone to ask them a question or share information and immediately encounter a wall of defensiveness?

This is what happened to a coaching client I spoke with the other day. She didn’t understand where the defensive reaction was coming from. She felt that she had approached the person as gently as she could.

Well, there’s no telling what might “set someone off” on any given day. There are dozens of possible factors. I wouldn’t worry about all the possibilities and instead focus only on those things you control–primarily your behavior.

Fortunately, though, when someone is acting defensively, it’s a little easier to figure out. First, you’ve got to pause the conversation you’re trying to have and switch gears. Find out with of two things are happening. (1) The other person doesn’t think you respect them or (2) he or she thinks you are working against them.

If you’ve “dissed” the person, even accidentally, then by all means apologize. Just make it a sincere apology. (Note: “I’m sorry you’re defensive” is NOT a sincere apology.) Next, tell them what you didn’t intend to do (upset them), and follow with what you did intend to do. This is a great trust-restorer–again if you’re sincere.

If you suspect that the other person thinks that you two are at odds with each other, then look for the common ground. What are you both working toward? You both want the company to look good. Heck, you both want to look good, too. (Maybe they feel defensive because they think you are trying to show them up?)

You can deal with defensiveness if you notice it and deal with it, before getting back to the original topic. The better you are at dealing with defensiveness, the more effective an influence leader you’ll be.

Listen to your body talk

25 July 2008

Have you ever been in a conversation with someone and noticed that something strange was happening in your body?

Maybe you had a sinking feeling in your gut, or it felt like hot lead was running through your veins.

Maybe you noticed that your hands were in fists or that your toes were curling. Or, your heart was suddenly beating faster. Or, your palms were sweaty.

As we take in what’s happening around us and interpret it, conscious thoughts and ideas are not the only result. Our body also acts as a receiver and transmitter of our interpretations and resulting emotions.

And, many times, your body reacts more quickly and more precisely than your brain. There are several physiological and psychological reasons for this, but that’s not the point.

The point is, if you ignore the signals you’re getting from your body, you’ll miss important information. Your body might be telling us to be afraid or wary of someone’s intentions. That you need to tread very carefully. That you are avoiding a big decision.

And, you might end up getting into a fight you don’t want to have. You might end up saying or doing something that proves to be “career limiting.” You might set back your progress toward some goal or objective. You might end a relationship.

For most of us, it is mighty difficult to tune into the body. But, it is an important source of insight into how we are reacting to what’s going on. So, the next conversation you’re in, even if it’s low-key, try turning your attention to your body and practice listening. Take a breath and look around. It only takes a second, but it might yield valuable insight.

The magic quarter second

23 July 2008

Ever been amazed at how quickly you’ve reacted to something someone said. In just a split second, you heard them say something, you interpreted it, and you acted on that interpretation. Boom! That fast.

We tend to notice how quickly we react when we end up acting badly, losing our cool, ranting, making a scene and hurting someone else.

Coined by psychotherapist and teacher Tara Bennett-Goleman, the “magic quarter second” refers to that instant during which it is possible for a thought to be “caught” before it turns into an emotional reaction.

The most centered people I know have the capacity to catch thoughts and briefly “noodle” on them—before they let the thought start to churn out emotions. For the rest of us, this is quite difficult. It is definitely one of those things that’s worth doing that is worth doing badly. It takes a lot of practice. A lot—years and years.

As I heard in a recent workshop, practice makes permanent. Not perfect but permanent. After all, even Buddhist nuns and monks lose their cool sometimes.

The hardest sell I have when I train people on how to have high-stake conversations is that we manufacture our own emotions. If we can learn to look at someone’s behavior, entertain a couple of different interpretations, and therefore experience a variety of emotional responses, we might be able to stretch out that magic quarter second, and change our behavior.

In doing so, we are more likely to get what we want…good working relationships and the business results we’re after.

Are you ruled by your story?

23 June 2008

Have you ever been swept off your feet by a story you were telling yourself?

If so, you might be like Betty (not her real name), a manager I worked with one time who was utterly convinced that Rachel (also a fake name), a co-worker of hers, must be fired. I had been brought in by senior leadership to work with a very dysfunctional work group, which involved several different sets of highly-skilled and dedicated professionals. Betty was the manager of one of these groups, and she wanted Rachel to go.

When I arrived on the scene, I talked with group members about what was going on, and learned that there were all sorts of latent conflict, safety and trust issues, and operational problems. It quickly became apparent to me that there was much to do before resorting to firing anyone.

Unfortunately, Betty was already past that point. There was no way that she would participate in the change project, or even stay in her job, if Rachel was going to remain. So, Betty quit.

I can’t think of a better example of how our feelings and behaviors are ruled by the stories (conclusions, judgments or interpretations) we tell ourselves. Betty had concluded that Rachel must go. She regarded Rachel as a source of negativity in the work group. As she saw it, senior management was obligated to get rid of Rachel, and I was obligated to recommend it.

This conclusion on Betty’s part led her to feel profound frustration and anger when that didn’t happen. And, those strong feelings led Betty to decide to leave her job. She’d rather switch jobs than put up with the bitterness she felt.(Yet, she is the one who created the bitterness.)

Here’s the path that Betty took: Rachel must be fired (story) —> Anger and frustration (feeling) —> Quit her job (action)

If Betty had been willing and able to acknowledge and examine her story, she might have been able to break its hypnotic power over her. She might have been able to entertain other stories—and maybe even entertained the possibility that she (Betty) played a role in the problem herself. Then she might’ve decided to keep her job.